JMST PRIVACY POLICY
25 MAY 2018
The John Merricks Sailing Trust (JMST) is committed to protecting your privacy and providing with a safe online experience. This Statement of Privacy applies to the JMST website and governs data collection and usage. By using the JMST website, you consent to the data practices described in this statement.
Below you can learn more about the different types of personal data that JMST collects, how and why we process that data, and who you can contact if you have any questions about the data we hold or the ways in which we process it.
JMST will never use anyone’s personal details in any way that they would not reasonably expect.
All personal data received and controlled by JMST is stored securely in the UK.
AS AN APPLICANT OR DONOR TO THE JMST
THE DATA WE HOLD
If you choose to share your personally identifiable information, such as your e-mail address, name, postal address and telephone number with us, then we will store this information on our database, where it will be held securely in the UK.
Access to the database is limited to only the direct administrators and Trustees of the JMST in order to process donations, send acknowledgement letters and application information.
We work with Virgin Money Giving to process online donations and they have their own strict data protection policies see: https://uk.virginmoneygiving.com/giving/terms/privacy-policy.jsp
STOP COMMUNICATIONS
You can make a request for us to erase your data, at any time by contacting:
David Murray – email: treasurer@jmst.org.uk or
Suzy Hamel on +44 (0)2380 458191 or email: info@jmst.org.uk
SUBJECT ACCESS REQUEST
You can request a copy of the data we hold in relation to you. We commit to providing this within one month of receipt of your request. We will only withhold data in limited circumstances where we have legitimate reasons for doing so (for example, where releasing this information will affect another person’s privacy rights). Please contact the Data Protection Lead (details below) to request this information.
RETENTION
We will only keep your data for as long as is necessary. We will delete your information as soon as there is no longer any legitimate reason to retain it.
THIRD PARTIES
The JMST will never trade, sell or share your personal details with any third party, charity or commercial organisation unless it is strictly necessary for processing a donation. We do not rent or share lists with other organisations, and we will never do so.
AS A VISITOR TO THE JMST WEBSITE
COOKIES
The JMST website only creates two Cookies and these cookies are ‘Absolutely Necessary’ for the functioning of your website, to deliver the web pages to the visitor.
These cookies expire at the end of sessions which is when a visitor goes to another website or closes their browser window.
Because they does not remain on your computer it has no way of tracking your website usage or retaining any of your data post expiry. This means consent is not required.
You can choose to disable any Cookies already stored on your computer.
SOCIAL MEDIA
This website will also allow you to share pages with social networks such as Facebook and Twitter, which you do at your own discretion. Although we will never share any personal information with third parties beyond what is strictly necessary in order to perform the service you have requested, we recommend that you familiarise yourself with the terms and conditions of any social media channels through which you choose to share a story (or engage in some other way with JMST) to ensure that you are happy with how they might combine the data they already hold on you with any interactions you have with us.
HOW WE UPDATE THIS PRIVACY STATEMENT
We may amend this Privacy Statement from time to time in order to reflect changes in the law, best practice or our internal procedures. You can see the last date at which any amendment or addition was made to this Privacy Statement by going to the bottom of this page. Please therefore review this Privacy Statement regularly to ensure you are aware of any changes to it.
COMPLAINTS
We are committed to protecting your personal information. If, however, you have a concern about how we have handled your data or about the contents of this Privacy Statement, or if you feel we may have mishandled your personal information, please contact us. We will respond efficiently to any complaints we receive. Our contact details are as follows:
David Murray (Data Protection Lead)
treasurer@jmst.org.uk
If you are not satisfied with our response you can contact the Information Commissioner’s Office with your concerns: https://ico.org.uk/make-a-complaint/
